S20 Lifts: Avondale, Selwyn Morris & Galleon

Cardiff community Housing Association Limited (CCHA) invites tenders for the design, manufacture, supply, installation and commissioning of vertical transportation (VT) systems at the following locations: • Avondale Court • Galleon Way Flats • Selwyn Morris Court The works are divided into three separate lots as above. Tenderers may submit a tender for: • One lot only, or • Two lots or all three Each lot will be evaluated independently, and the Client reserves the right to: • Award one, two or all three lots to a single Tenderer, or • Award each lot to different Tenderers The Client’s intention is to procure installations that: • Fully comply with all relevant statutory regulations and standards identified within this document • Meet the performance criteria set out in CIBSE Guide D (Transportation Systems in Buildings) • Provide safe, reliable and maintainable solutions appropriate to each building This Specification has been prepared by TÜV SÜD LCC, acting as Technical Advisor only. 1.2 Lotting and Pricing Requirements Tenderers shall structure their submissions in accordance with the defined lotting arrangement. For each lot tendered, Tenderers shall provide: • A separate total price for the lot • A breakdown of cost per site within the lot • A clear identification of any: o Shared costs o Efficiencies or discounts applied across multiple sites or lots Where a Tenderer submits for both lots, they may additionally provide: • A combined offer reflecting efficiencies for delivery of all four sites All pricing shall be: • Fully inclusive • Aligned with the scope defined in this Specification 1.3 Tender Evaluation Criteria Tenders will be evaluated based on the Most Economically Advantageous Tender (MEAT). The evaluation will comprise: • Quality: 50% • Price: 50% Quality (50%) Quality will be assessed based on the Tenderer’s responses to the Quality Questions contained within Schedule 5, which may include (but are not limited to): • Technical compliance with the Specification • Methodology and delivery approach • Programme and resource planning • Relevant experience and competence • Health & Safety and risk management Full details of the quality evaluation methodology and scoring criteria are provided within Schedule 5 Price (50%) Price will be evaluated based on: • The total tendered sum, • Including any required cost breakdowns (per lot and per site), • In accordance with the pricing requirements set out in the tender documents General The Client reserves the right to: • Seek clarification on any element of a Tender submission • Take into account any qualifications when scoring • Evaluate lots separately or in combination to determine best overall value 1.4 Tender Process and Submission The tender process will be administered by CCHA via the Sell2Wales procurement portal. Tenderers shall: • Download all documentation from Sell2Wales • Submit their completed tender electronically via the portal only • Ensure submission is made in accordance with the portal requirements Submission Deadline: • Date: TBC • Time: 12 noon Tender Period: • Anticipated duration: Approximately 4 weeks from issue Tenders submitted after the stated deadline will not be accepted 1.5 Acknowledgement of Tender Tenderers shall confirm via Sell2Wales that they: • Have received the full suite of tender documents • Intend to submit a tender (or decline) • Consider the documents complete Any discrepancies or omissions shall be raised through the formal clarification process on Sell2Wales. 1.6 Scope of Tender Tenderers shall provide a fully inclusive offer for each lift installation, including but not limited to: • Design and engineering • Manufacture and factory testing • Delivery and site logistics • Removal (where applicable) • Installation and commissioning • Testing, certification, and handover • Maintenance provision (as specified) Tenderers shall clearly identify submissions on a per lot basis, with supporting technical and commercial information provided for each site contained within the relevant lot. 1.7 Completion of Tender Documents All schedules and return documents contained within this Specification (including schedule 4 tender particularst) shall be: • Fully completed • Signed where required • Submitted as part of the tender return Failure to provide the requested information may result in disqualification. 1.8 Qualifications and Deviations This Specification defines the minimum technical and performance requirements. Where a Tenderer proposes any: • Design deviation • Alternative materials • Alternative methods of installation or performance. These shall be: • Clearly stated in a separate qualifications schedule or covering letter • Fully detailed with justification If no such schedule is provided, it will be deemed that the tender fully complies with this Specification without deviation No post-tender qualifications will be accepted. 1.9 Alterations to Tender Documents Tenderers shall not: • Amend or alter the wording of the Specification • Attach conflicting terms and conditions Any such alterations: • May be disregarded • May result in the rejection of the tender 1.10 Method Statement Tenderers shall include a Project Method Statement, detailing their proposed approach, including: • Design process • Manufacturing arrangements • Delivery and site logistics • Installation methodology • Testing and commissioning • Programme and sequencing • Resource allocation An organisation chart shall be included, identifying: • Key personnel • Roles and responsibilities • Reporting structure from senior management to site level 1.11 Health & Safety / CDM Requirements The works fall within the scope of the: • Construction (Design and Management) Regulations 2015 (CDM 2015) Tenderers shall provide: • Risk assessments (including installation activities) • COSHH assessments • Company Health & Safety Policy • Organisational responsibilities for H&S • RIDDOR accident statistics for the previous 3 years 1.12